If you wish to hold an ad-hoc event, you must give a standard Temporary Event Notice (TEN) to the council no later than ten working days before the event.
A late Temporary Event Notice, which should only be used in exceptional circumstances, must be given no earlier than 9 and no later than 5 working days before the event.
If the premises where the event is to be held is in areas governed by two or more local authorities then applications must be made to each.
You must be 18 years or older to apply for a TEN and you can apply for a maximum of five standard and two late notices per year. If you're a personal licence holder, you can apply for a maximum of 50 standard and ten late notices per year.
Your event must involve no more than 499 people at any one time and last no more than 168 hours, with a minimum of 24 hours between events.
The licensable activity must be carried out exactly as detailed in the TEN.
The TEN should contain:
- details of the licensable activities
- the event period
- the times when the activities will take place
- the maximum number of people proposed to be allowed on the premises
- any other required matters
The TEN must be given in writing (including by electronic submission) to the council. A fee is payable with the notice, which is currently £21.
The council will acknowledge receipt of the TEN to the premises user before the end of the first working day it was received, or before the end of the second working day if the notice wasn't received on a working day.
Unless you submit an electronic application, you must also give a copy of the notice to the police, Middlesbrough Council's Environmental Protection team, and Middlesbrough Council's Health and Safety team within the same time limits. If any of those authorities believe that the event would undermine licensing objectives, they can serve an objection notice on the council and the applicant. This notice must be served within 3 working days of receipt of the TEN.
For a standard TEN, the local licensing authority must hold a hearing if an objection notice is served. The authority may then issue a counter notice if it considers it necessary for the promotion of the licensing objective. A decision must be made at least 24 hours before the beginning of the event. In the case of a late notice, a counter notice will be issued.
Counter notices may be issued if the number of permitted TENs has been exceeded.